ABOUT THE JOB
The ACLU seeks applicants for the full-time position of Office Manager at the ACLU of North Dakota, South Dakota, and Wyoming, a national Chapter of the ACLU. The role is based in our Sioux Falls, SD office.
The ACLU-ND/SD/WY defends civil liberties and civil rights in North Dakota, South Dakota, and Wyoming through litigation, legislation, and public education.
Reporting to the Deputy Director, the Office Manager will be responsible for ensuring the Sioux Falls and Jackson offices are running smoothly and efficiently. From managing the collection of administrative data and reports to collaborating on updating and maintaining Chapter policies, the Office Manager plays a critical role in the operations of the office and the Chapter’s overall work.
The ACLU values equity, transparency, and clarity in pay. Consistent with the ACLU’s compensation philosophy, there is a set salary for this role. The annual salary for this position is $65,230 (Level I), reflective of a position based in Sioux Falls. This salary will be subject to a locality adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting. Note that most of the salaries listed on our job postings reflect New York, NY salaries, where our National offices are headquartered.
- Manage the needs of two physical offices and several remote staff across three states and multiple time zones, including physical office needs and the collecting and processing of monthly administrative reports
- Collaborate with the Deputy Director on updating, maintaining, and distributing Chapter policies
- Oversee and ensure overall professional appearance and organization of the office to maintain a clean, welcoming, and professional work environment for employees, volunteers, and visitors
- Supervise general office operations and space management
- Provide administrative support to the Senior Leadership Team as requested
- Act as primary liaison with the building management about office space and building matters
- Train and assist staff in using office equipment and troubleshooting as necessary
- Train and assist staff in compiling and submitting monthly expense reports, lobby reports, and other routine administrative reports
- Maintain office supplies and coordinate maintenance of office equipment
- Track monthly expenditures, maintain finance and lobbying reports, request bill payment, and perform other financial functions
- Act as liaison with local IT consultant and national IT staff to troubleshoot and maintain Chapter computers, printers, and phones
- Manage the legal intake/complaint system with routine monitoring, tracking, and delivering
- Coordinate logistics around events and trainings including booking event spaces, travel, insurance, and payments
- Organize and schedule recurring meetings, including all staff meetings and trainings
- Manage, track, and move forward contract procurement processes from start to finish across staff
In addition to:
- Engage in special projects and other duties as assigned
- Center principles of equity, inclusion, and belonging in all work, embedding the values in program development, policy application, and organizational practices and processes
- Commitment to the mission of the ACLU
- Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
- Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
EXPERIENCE & QUALIFICATIONS
- Administrative experience in a fast-paced office, with a track record of deftly managing competing priorities and strong organizational, communication, prioritization and planning skills
- Comfort with technology, good trouble-shooting skills, and the ability to learn new software easily
- Excellent oral and written skills. The ability to communicate and work effectively with staff, volunteers, and the general public
- Attention to detail and superior proofreading skills are a must
- Highly proficient Microsoft Office skills, especially Excel and Word
- Verbal, written and interpersonal savvy, with superior judgment at all times
- Dedication to and understanding of the need for confidentiality
- Deadline-driven and personally accountable
- Ability to identify needs before they arise and proactively work to address them
- Demonstrated experience in coordinating with and horizontally managing staff as needed
ABOUT THE ACLU
The ACLU dares to create a more perfect union – beyond one person, party, or side. Our mission is to realize this promise of the United States Constitution for all and expand the reach of its guarantees.
For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.
Equity, diversity, and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply.
The ACLU makes every effort to assure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.
The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email email@example.com. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.